Volunteer Agreement

1. Volunteer Status

The Volunteer is participating in Challengers Cricket Club as a volunteer only. The Volunteer is not, and will not become through this engagement, an employee, contractor, agent, or representative of the Club for purposes of payment or compensation.

2. No Compensation

• The Volunteer will receive no wages, salary, fees, vacation pay, sick pay, severance, or benefits in connection with their volunteer service to the Club.
• The Volunteer acknowledges the Club is a Canada Not-for-Profit Corporation operating under the Canada Not-for-profit Corporations Act (CNCA), is registered with Corporations Canada, and operates entirely on volunteer effort and member contributions. The Club is not registered as an employer with the Canada Revenue Agency, has never operated a payroll, has never issued a T4, and has no capacity to pay any individual for services rendered.
• The Volunteer waives, both now and forever, any and all claims for past, present, or future compensation arising from any work, contribution, or service offered to the Club — including (without limitation) playing, coaching, scoring, photography, videography, broadcasting, web/app development, social-media management, sponsor outreach, governance, administration, or any other contribution.
• No retroactive claim based on role or hours. The Volunteer agrees that holding any title or role within the Club — including but not limited to Director, Officer, Treasurer, Secretary, Captain, Vice-Captain, Coach, Scorer, or any committee position — does not, and shall never, give rise to a claim for retrospective compensation, fees, honoraria, or remuneration. The Volunteer's signature below is a full and final settlement of any claim arising from service to the Club from the date of joining through the date of signing, and a continuing waiver for all service rendered thereafter. Hours invested, work performed, results delivered, fundraising secured, and outcomes achieved are all contributed on a volunteer basis and create no entitlement to payment now or in the future.
• Permanent effect on departure. The waivers and acknowledgements in this Section 2 survive the Volunteer's departure from the Club for any reason — resignation, removal, end of term, dispute, or otherwise. A former Volunteer who has signed this Agreement may not, after departure, raise a new claim for compensation, retroactive payment, or remuneration based on past volunteer service.

3. Donated Work Product

Any work product the Volunteer creates in connection with the Club — including but not limited to designs, content, photographs, videos, training materials, and documents — is contributed as a donation to the Club. The Volunteer assigns to the Club a perpetual, irrevocable, royalty-free, worldwide licence to use, modify, reproduce, and distribute that work product for the Club's purposes.

Exception — pre-existing intellectual property contributed under a separate licence. This Section 3 does not apply to source code, software, infrastructure, or derivative works that the Volunteer (or a corporation owned by the Volunteer) has authored outside of any employment or work-for-hire relationship with the Club, and which the Volunteer or their corporation makes available to the Club under a separate written licence. Such works are commercial corporate work, not donated volunteer output, and remain the sole property of the contributing corporation. The Club's right to use them is governed exclusively by that separate licence — which may be revocable, conditional, or time-limited — and by the licence terms recorded in the Club'sSoftware & IP Ownership Acknowledgementand the associated Software License & Service Agreement. For the avoidance of doubt: the C3H members' portal and the challengerscc.ca website were authored by Mohammed Saad personally. The Club uses them under a revocable licence at no charge while he serves as a director, with him retaining the unilateral right to withdraw the platform. His personal volunteer service as a director does nottransfer his personal intellectual property to the Club.

4. Voluntary Participation

• The Volunteer's participation is entirely voluntary. There is no minimum hours requirement, and no penalty for declining any task or activity.
• The Volunteer may end their volunteer service at any time, for any reason or no reason, without notice and without consequence.
• The Club may end the volunteer relationship at any time, in its sole discretion, with reasonable notice where practical.

5. Expense Reimbursement

The Volunteer may, with prior board approval and supporting receipts, be reimbursed for direct out-of-pocket expenses incurred on behalf of the Club (e.g. mileage, equipment, materials). Reimbursement is not compensation. Without an original receipt and prior approval, no reimbursement will be paid.

• Claim window — 60 days. Reimbursement requests must be submitted in writing (with receipts) within sixty (60) days of the date the expense was incurred. Requests submitted after that window are forfeit and may be paid only at the board's sole discretion.
• Routing. Reimbursements are paid only to the personal bank account or e-Transfer email of the Volunteer who personally incurred the expense — never to a corporation, partnership, or other entity controlled by the Volunteer. See the Club'sFinancial Policy.
• Final settlement on departure. When a Volunteer ceases to participate in the Club for any reason, any outstanding reimbursement claim must be submitted within thirty (30) days of departure. After that date, the Volunteer waives any further reimbursement claim against the Club, and the financial relationship is considered fully and finally settled.

6. Acknowledgement of Risk

The Volunteer acknowledges that participation in cricket activities (including practice, matches, training, fielding, batting, and travel to/from venues) carries an inherent risk of injury, including serious injury. By signing, the Volunteer voluntarily assumes those risks. (Players are also asked to sign the separate Liability Waiver.)

7. Code of Conduct

The Volunteer has read or had the opportunity to read the Club's Code of Conduct and agrees to follow it. The Code includes commitments to respect, inclusion, fair play, and freedom from discrimination, harassment, and abuse. Violations may result in suspension or termination of the volunteer relationship.

8. Privacy and Personal Data

The Volunteer consents to the collection and use of their name, email, contact information, and (where applicable) match statistics, photographs, and videos by the Club for the purposes set out in the Privacy Policy. The Volunteer may withdraw consent at any time by writing to contact@challengerscc.ca.

9. Photo, Video, and Promotional Use

The Volunteer grants the Club permission to take and use photographs and video of the Volunteer during Club activities for non-commercial promotional and educational purposes (website, social media, livestream, blog, sponsor reports, grant applications). The Volunteer may opt out of this permission by checking the box at the bottom of this Agreement.

10. Confidentiality

The Volunteer will not disclose to any third party (outside of the Club's board and members where appropriate) any confidential or non-public information learned through their volunteer service — including member personal information, sponsor contract terms, financial details, strategic planning, or in-progress governance matters.

11. No Authority to Bind the Club

The Volunteer has no authority to enter into contracts, make financial commitments, or bind the Club in any way unless explicitly authorized in writing by the board.

12. Indemnification & Limitation of Liability

• The Club indemnifies the Volunteer against all costs, charges, expenses, damages, and liabilities reasonably incurred by the Volunteer in connection with the lawful, good-faith performance of their volunteer service to the Club, except where such loss arises from the Volunteer's wilful misconduct, gross negligence, fraud, or breach of fiduciary duty. This indemnification mirrors and incorporates by reference Article 9 of the Club's Bylaws.
• The Volunteer is not personally liable to the Club for decisions made or actions taken in good faith on behalf of the Club, provided those decisions and actions are within the scope of their volunteer role and consistent with this Agreement, the Code of Conduct, and the Club's Bylaws.
• If the Club purchases Directors' & Officers' (D&O) liability insurance, the Volunteer is included in the policy's coverage to the extent permitted by the policy terms.
• This indemnification survives the termination of the volunteer relationship for matters arising during the period of volunteer service.

13. Severability

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable, the remaining provisions remain in full force and effect, and the invalid provision shall be replaced — to the extent permitted by law — with a valid provision that most closely matches the original intent of the parties.

14. Governing Law

This Agreement is governed by the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

15. Entire Agreement

This Agreement, together with the Code of Conduct, Privacy Policy, Liability Waiver, the Software & IP Ownership Acknowledgement, and any associated Software License & Service Agreement, sets out the entire understanding between the Volunteer and the Club regarding the volunteer relationship. It supersedes all prior or contemporaneous oral or written discussions on the same subject.

Acknowledgement & Signature

By signing below, I confirm that:

• I have read this Agreement and understand it.
• I am volunteering my time freely. I expect no payment of any kind, now or in the future.
• I waive all past, present, and future claims for compensation against the Club.
• I will follow the Code of Conduct.
• I am at least 18 years old, or my parent/guardian is co-signing below.